The CADRE Constitution

 

Article I — NAME

Article II — Statement of Philosophy

Article III — Objectives

Article IV — The CADRE Board of Governors

Article V — Power and Duties of The CADRE Board of Governors

Article VI — By-Laws of The Cadre Board of Governors

Article VII — Declaration of Membership

Article VIII — Board of Governors Meetings

Article XIV — Hiring Board

Article X — Finance

Article XI — Amending the Constitution

 

Article I – NAME

The name of the organization shall be The CADRE.  

Article II– Statement of Philosophy

The CADRE is a student newspaper dedicated to acting as the voice for students’ thoughts, ideas, and concerns. The CADRE is dedicated to providing students with an accurate representation of the occurrences on campus and off-campus from a student’s perspective. The CADRE is an independent organization to ensure the material produced as accurate as possible. To protect this philosophy The CADRE constitution exists.

Article III — Objectives

  1. To deliver timely, accurate, and informative material to students.
  2. To give a voice to students on campus.
  3. To keep students informed and educated about current events on and off campus.

 

Article IV– The CADRE Board of Governors

  1. The CADRE Board of Governors is the governing body of the organization.
    1. The Board of Governors will not partake in the day-to-day operations of The CADRE.
    2. The primary purpose of the Board of Governors is to provide continuity, direction, and oversight.
  2. The CADRE Board of Governors will consist of the following voting members:
    1. One (1) Faculty Member from a related department.
    2. Two (2) Students at large.
    3. The Editor-in-Chief of The Cadre.
    4. One (1) Managing Editor.
  3. The following is the only non-voting member of The Cadre Board of Governors:
    1. The Cadre Board of Governors Chair
    2. In the case of a tie, The Chair may act as the deciding vote
    3. The Business Manager will sit as the Chair
  4. Term Lengths
    1. The Managing editors, the Business Manager and the Editor-In-Chief will be hired on an annual basis.
    2. The Faculty member from a related department will be selected and given a two-year term by the other members of The Cadre Board of Governors.  The Board will review this member at the end of the two year period and may vote on whether to offer another two (2) year term or to find another person to fill the role.
    3. Students at Large will be volunteers selected by The Editor-in-Chief. Students at Large can serve an unrestricted amount of one-year terms.

 

Article V — Powers and duties of The Cadre Board of Governors

  1. The Board of Governors is the supreme governing body of The Cadre
  2. It shall be the duty of The Cadre Board of Governors to provide continuity between transitioning members of The Cadre.
  3. It shall be the duty of The Cadre Board of Governors to ensure the integrity of the material published by The Cadre.
  4. The Cadre Board of Governors may create by-laws in accordance with Article VI of this Constitution.

 

Article VI — By-Laws of The Cadre

  1. By-Laws of The Cadre will be as binding as the Constitution itself.
  2. By-Laws may be enacted to apply to any matters of The Cadre, as required.
  3. By-Laws may expand on, but not contradict or supersede the Constitution.
  4. By-Laws shall be created amended or removed by The Cadre Board of Governors according to the following procedure:
    1. Proposed Bylaws or amendments shall be formally presented at a meeting of The Cadre Board of Governors.
    2. Removal of a By-law shall be formally presented at a meeting of The Cadre Board of Governors.
    3. Publicity of a proposed By-law or an amendment or withdrawal to an existing Bylaw shall be posted in an article on The Cadre’s website one week prior to the meeting of the vote.
    4. A proposed By-law shall be voted on at a meeting of The Cadre Board of Governors held at least seven (7) days after its formal presentation. To be enacted, the proposed By-law requires a two-thirds (2/3) majority vote of The Cadre Board of Governors.
    5. Enacted By-laws shall take effect seven (7) days after being approved by The Cadre Board of Governors unless otherwise stipulated in the motion of creation or amendment.

 

 Article VII — Declaration of Membership

  1. All members of The Cadre Board of Governors and The Cadre must sign a Declaration of Membership document stating that they will follow the Constitution and shall agree to carry out their duties within two (2) weeks of being selected. If the Declaration is not signed within the allotted time, the position is considered vacated. The Declaration shall be administered by The Cadre Board of Governors Chair and signed by the Editor-in-Chief or returning member of The Cadre Board of Governors.

 

Article VIII — The Cadre Board of Governors Meetings

  1. The Cadre Board of Governors must meet at least one (1) time every month during the school year (September-April) excluding December.  Two (2) meetings per month are preferred but not required.  The actual dates will be proposed by the Editor-in-Chief and approved by The Cadre Board of Governors.
  2. Any member or individual student who wishes to have an item put on the agenda must bring the item and any relevant information to the attention of the Editor-in-Chief at least one (1) week in advance of the meeting.
  3. A quorum of The Cadre Board of Governors shall be two-thirds (⅔) of the voting members.
  4. No member may vote by proxy.
  5. Any member of The Cadre Board of Governors that misses two (2)  meetings will be automatically served with a written Notice of Motion to Impeach due to Non-Attendance by the Chair.  The Chair will report to council that a Notice of Motion to Impeach has been issued and that the voted date will occur at the following meeting of The Cadre Board of Governors at least one week following the Notice of Motion to Impeach.
  6. A member who is present for less than 50% of a meeting will be considered absent for that meeting.
  7. Meetings shall be open to all members of The Cadre except by a two-thirds (2/3) majority vote of The Cadre Board of Governors. At such times, The Cadre Board of Governors shall go into an “In Camera” session. All non-members of The Cadre Board of Governors are to vacate the meeting room with the exception of those approved by The Cadre Board of Governors.

 

Article XIV — Hiring Board

  1. The hiring board is responsible for the hiring of all Cadre employees and The Cadre Board of Governors hired its members.
  2. The hiring board shall act in accordance with The Cadre Hiring Board By-Law.

 

Article X — Finance

  1. The financial affairs of The Cadre may or may not be made public at the discretion of The Cadre Board of Governors.  The financial affairs and budgeting will be the responsibility of the Business Manager and the Editor-in-Chief.
  2. The Cadre Board of Governors will review all financial transactions for the month at each meeting of The Cadre Board of Governors.
  3. Further specifics of the financial procedures of The Cadre are described within The Cadre Finance By-Law.

 

Article XI — Amending the Constitution

  1. Notice of the proposed Constitutional amendments shall be given at a meeting of The Cadre Board of Governors at least one meeting before the proposed amendments are brought to The Cadre Board of Governors.
  2. An amendment to the Constitution must be passed by a two-thirds (2/3) majority vote in favor by The Cadre Board of Governors.
  3. The quorum for The Cadre Board of Governors when dealing with proposed amendments to the constitution is five out of six (⅚) voting members.
  4. The changes, if passed, must be publicized on The Cadre’s social media outlets and a news article.
    1. Failure to make the changes public will render the changes void.

 

Editorial Policy

  1. Expectations
    1. The Cadre will act to ensure extensive, fair, and balanced coverage of issues and ongoing occurrences both on and off the UPEI campus.
    2. The Cadre will act in accordance with the legal and ethical procedural codes of the Canadian University Press.  These codes can be found on the Canadian University Press’s website.
    3. The quality and frequency of published materials by editors will be reviewed monthly by the Editor-in-Chief.
      1. Managing Editors who do not meet expectation may be dealt with according to the discipline policy.
      2. The Editor-in-Chief must report article review findings to The Cadre Board of Governors at each meeting.
  2. Oversight
    1. The Cadre Board of Governors is responsible for ensuring that The Cadre acts in accordance with the expectations outlined in Section 1.
    2. If The Cadre Board of Governors determines a posted article to be erroneously published it has the authority to have it immediately removed and an apology article published to explain the cause of action.  This requires a majority vote by The Cadre Board of Governors.
  3. Copyright and Content Protection
    1. All editing staff must sign a content copyright agreement upon commencement of employment.
    2. The signing of this document is necessary for employment to commence and all employees must recognize that it is a binding document that, if broken, will result in immediate termination.
  4. Opinion Pieces
    1. If an editor chooses to produce an opinion piece a disclaimer must be included in the article indicating that it is solely the opinion of the author and does not necessarily represent the views of The Cadre.
  5. Letters to the Editor
    1. It is the primary goal of editors to publish all letters to the editor.  Editors should edit as little as possible for things such as length, libel, discrimination, and/or other offensive material.  The editor may acknowledge a clear conflict of interest in the piece.
    2. If a letter to the editor is not published the proposed letter must be retained and presented at the soonest Cadre Board of Governors meeting as to why it was not published.

 

Social Media Policy

 

  1. Social Media Password Distribution
    1. The following individuals will have access to the various social media passwords:
      1. Editor-in-Chief
      2. Managing Editor(s) selected by the Editor-in-Chief
  2. Content
    1. All those with passwords may post material to all social media platforms.
  3. Regulation of Content
    1. If material is posted that is deemed to be inappropriate or offensive by The Cadre Board of Governor, discipline will be taken against the employee that posted the material. Depending on the nature of the content termination is a plausible form of discipline through a majority vote of The Cadre Board of Governors. For minor infractions, a written warning may be issued.
    2. The Cadre Board of Governors should convene to decide whether or not the content should be removed as soon as possible following the incident.